VSE SVOI EVENT ORGANIZER AGREEMENT
This Event Organizer Agreement (“Agreement”) governs the creation, submission, publication, and management of events through the VSE SVOI mobile application and related services (“Platform”), operated by VSE SVOI TECH, LLC (“VSE SVOI,” “we,” “us,” or “our”).
By submitting an event for approval, you (“Organizer”) acknowledge that you have read, understood, and agreed to this Agreement, as well as our Terms of Service and Privacy Policy.
Effective Date: 10/10/2026
Role of VSE SVOI
VSE SVOI provides a digital platform that allows users to discover, create, publish, and join events.
Unless expressly stated otherwise, events created by users are independently organized and operated by their respective Organizers.
VSE SVOI does not automatically become an event organizer, sponsor, co-host, venue operator, or partner by approving or displaying an event.
VSE SVOI is not responsible for planning, staffing, supervising, operating, or managing independently organized events.
2. Organizer Eligibility and Authority
By creating an event, you confirm that:
- You are at least 18 years old and legally capable of entering into this Agreement.
- You have the legal authority to organize and promote the event.
- You have obtained, or will obtain before the event, all required permissions, licenses, permits, and approvals.
- You have permission to use the selected venue or location.
- All information submitted about the event is accurate and not misleading.
If you create an event on behalf of a business or organization, you confirm that you are authorized to act on its behalf.
Organizer Responsibilities
The Organizer is solely responsible for the planning, management, operation, and execution of their event.
Responsibilities include, where applicable:
- Venue arrangements and permissions.
- Guest management and event admission.
- Safety measures and emergency procedures.
- Compliance with occupancy limits and local regulations.
- Security, staffing, and crowd management.
- Alcohol service and age verification.
- Required insurance, licenses, and permits.
- Event cancellations, changes, and attendee communications.
- Ticketing, payments, refunds, and financial obligations handled outside the Platform.
The Organizer agrees to take reasonable precautions to protect attendees and other individuals involved in the event.
Event Information and Accuracy
Organizers must provide accurate and complete event information, including:
- Event name and description.
- Date and starting time.
- Location and venue information.
- Event images or promotional materials.
- Admission requirements, restrictions, and relevant conditions.
- External ticketing or registration links, if applicable.
Organizers must promptly update event information when material changes occur.
False, misleading, fraudulent, or deceptive event listings are prohibited.
Event Approval and Publication
All user-created events are subject to review and approval by VSE SVOI administrators before becoming publicly visible.
Submitting an event does not guarantee publication.
VSE SVOI reserves the right to approve, reject, edit for formatting or policy compliance, suspend, or remove event listings when reasonably necessary to enforce Platform policies, protect users, or comply with applicable laws.
Approval of an event does not constitute endorsement, sponsorship, verification of event safety, or acceptance of responsibility for the event.
Event Participation and Guest Approval
The Organizer is responsible for managing participation in their event.
Where the Platform provides guest approval functionality, the Organizer may review and approve or decline participation requests, subject to applicable laws and Platform policies.
Organizers must not engage in unlawful discrimination or misleading admission practices.
Organizers are responsible for communicating relevant attendance requirements and material event changes to participants.
Prohibited Events and Activities
Organizers may not create or promote events that:
Involve illegal activities.
- Promote violence, harassment, exploitation, or unlawful discrimination.
- Involve fraud, scams, or deceptive financial practices.
- Violate intellectual property or privacy rights.
- Create unreasonable risks to public safety.
- Involve prohibited goods or services.
- Violate applicable laws, regulations, or Platform policies.
VSE SVOI may remove events or restrict Organizer accounts that violate these requirements.
Tickets, Payments, and Third-Party Services
The Platform may allow Organizers to include links to external ticketing, registration, or payment websites.
Unless VSE SVOI expressly provides a payment or ticketing service, all transactions conducted through external providers are solely between the Organizer, attendee, and applicable third-party service.
The Organizer is responsible for establishing and honoring lawful ticketing terms, refund policies, and cancellation procedures.
VSE SVOI does not guarantee the performance, availability, or reliability of external ticketing services.
Event Content and Intellectual Property
Organizers retain ownership of the event descriptions, images, logos, videos, and other content they lawfully own.
By submitting event content, Organizers grant VSE SVOI a non-exclusive, worldwide, royalty-free license to host, reproduce, display, distribute, and promote that content in connection with operating, marketing, and improving the Platform.
This license lasts while the content is available through the Platform and for a reasonable period afterward for existing promotional materials, technical backups, and legal compliance, subject to applicable law.
Organizers confirm that they possess the rights and permissions necessary to upload and use all submitted content.
10. Event Changes and Cancellations
Organizers must promptly notify affected participants of significant event changes, including cancellations, rescheduling, venue changes, and material admission changes.
Organizers remain responsible for applicable attendee refunds, obligations, and communications.
VSE SVOI may remove canceled, outdated, misleading, or otherwise noncompliant listings.
11. Liability and Risk
Events may involve inherent risks, including accidents, injuries, property damage, or disputes between participants.
The Organizer is responsible for the acts and omissions of the Organizer and its personnel, contractors, and representatives in connection with the event, to the extent provided by applicable law.
To the maximum extent permitted by law, VSE SVOI is not liable for losses, injuries, damages, cancellations, disputes, or other incidents arising from independently organized events solely because those events are listed or approved on the Platform.
Nothing in this Agreement excludes liability that cannot lawfully be excluded.
12. Indemnification
To the extent permitted by applicable law, the Organizer agrees to defend, indemnify, and hold harmless VSE SVOI TECH, LLC and its officers, employees, and representatives from third-party claims, damages, liabilities, and reasonable legal expenses arising from:
- The Organizer's event or event-related activities.
- The Organizer's violation of applicable laws.
- The Organizer's breach of this Agreement.
- The Organizer's infringement of third-party rights.
- Negligent or wrongful acts or omissions by the Organizer or its representatives.
This provision does not apply to the extent a claim results from VSE SVOI's own negligence, willful misconduct, or other conduct for which indemnification is prohibited by law.
13. No Employment or Partnership Relationship
Creating or hosting an event through VSE SVOI does not establish an employment, agency, joint venture, franchise, or partnership relationship between the Organizer and VSE SVOI.
Organizers may not represent themselves as official VSE SVOI representatives, partners, or sponsored event producers without prior written authorization.
Account Suspension and Event Removal
VSE SVOI may suspend or terminate event creation privileges, remove listings, or restrict accounts when reasonably necessary to address violations, fraudulent activity, safety concerns, or legal obligations.
Serious or repeated violations may result in permanent removal from the Platform.
Changes to This Agreement
VSE SVOI may update this Agreement periodically.
Material changes will be communicated through the Platform or other appropriate channels.
Where required by applicable law, Organizers will be asked to accept updated terms before creating additional events.
16. Governing Law
VSE SVOI may update this Agreement periodically.
Material changes will be communicated through the Platform or other appropriate channels.
Where required by applicable law, Organizers will be asked to accept updated terms before creating additional events.
17. Contact Information
For questions about this Agreement, please contact:
VSE SVOI TECH, LLC
Email: support@vsesvoi.com
Website: https://vsesvoi.com
18. Acceptance
By checking the agreement checkbox and submitting an event through the Platform, the Organizer confirms that they have read, understood, and agreed to this Event Organizer Agreement.
VSE SVOI TECH, LLC
All rights reserved
